It is the sole responsibility of the delegate to take care of their visa requirements.  Delegates who require an entry visa must allow sufficient time for the visa application procedure.

Delegate registration details might be shared with the immigration authorities to assist in the immigration process.  However the organisers will not directly contact embassies and consulates on behalf of visa applicants.  The organisers will grant visa invitation letters up to four weeks prior to the event date.

To receive a visa invitation letter for the event, participants must first register and pay the registration fee in full.  They can then request an invitation letter from the Event Director Amie Ottaway (

All expenses incurred in relation to the event and the visas are the sole responsibility of the participant.

Should the delegate not be granted their visa, the registration fee will be reimbursed (minus an administration fee of 25%) as long as proof of rejection from the Embassy is sent.